Payroll Manager / UMMS
Facility: University of Maryland Medical System
Employment Type: Not Indicated
Location: Baltimore, MD Shift/Schedule: DAY
Department: CRP: PAYROLL
Posted FTE: 1.0
Job Posting Category:
Hours of Work: 8a-4p
Job ID #: 43090
Benefits Eligible:
Minimum Education:
License/Cert Required: Not Indicated
Minimum Experience:
Specialty Type: Not Applicable
What You Will Do:
The University of Maryland Medical System is a 12-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, neurocare, cardiac care, women's and children's health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team. UMMS is currently seeking a Payroll Manager for our Corporate location.
*** Bachelor's degree in Accounting or Finance and 2 years of lead/supervisory responsibility, preferably overseeing the work of payroll staff is REQUIRED***
Under limited supervision, manage and direct the work of the Payroll office and Payroll staff according to federal and state regulations as well as established UMMS policies and procedures.
Principal Responsibilities and Task
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Manages and directs the operations of the UMMS Payroll and Payroll staff that are responsible for the timely and accurate payment of employee wages and benefits in accordance with UMMS policies and various governmental regulations.
A. Manages the operations of the UMMS Payroll office applying payroll policies and procedures as well as federal, state and local tax and pay-related labor laws or regulations governing the delivery of payroll services to insure the prompt, effective and efficient delivery of payroll services.
B. Manages all Payroll staff for multiple UMMS locations. Duties include but are not limited to scheduling, staffing and other personnel activities; conducting employee performance evaluations to ensure the overall satisfactory performance of the office, and recommends and/or initiates disciplinary actions, as required. Establishes clear and concise work procedures and expectations, assessing performance levels by monitoring results and providing positive and constructive feedback.
C. Maintains adequate staffing levels to assure optimal provision of services by implementing and/or preparing employee work schedules. Conducts new employee orientation and training, interviewing and hiring, as needed.
D. Assures the reconciliation of system inputs to outputs by reconciling source documents (time records/disbursements requests) to P/R Registers and to Labor Distribution reports.
E. Prepares disbursement requests and remittance advices necessary to render timely and accurate payment to agencies and vendors to satisfy payroll deduction and benefit premium payments.
F. Monitors the timeliness and efficiency of payroll, to assure that payroll services meet the needs of UMMS employees in accordance with established department standards, practices and procedures.
G. Provides guidance and direction and assists the Payroll staff in handling difficult payroll-related questions/problems as necessary. Resolves conflicts with employees and vendors concerning payment issues.
2. Coordinates special projects such as research and implementation of new payroll or processing systems as directed by senior management. Attends and participates in various committees and departmental meetings as required. Ensures the payroll system is updated in accordance with state, local and federal tax law changes as necessary.
3. Communicates regularly with various hospital departments to resolve payroll issues of concern, and to serve as a resource for information concerning payroll services. Interprets, communicates and advises department heads on proper payroll and related personnel pay policies and procedures as needed.
4. Maintains and provides acceptable records and support documents for all internal and external auditors.
A. Maintains all records and reports and serves as the primary repository of information associated with the payroll system. Ensures availability of accurate records and support documents for all internal and external auditors.
B. Files monthly, quarterly and annual tax and unemployment reports. Files periodic reports with the Maryland Department of Personnel, Department of Economic & Employment Development, Internal Revenue Services, Social Security Administration and Income Tax Divisions of the states of Maryland, Pennsylvania, Virginia, West Virginia, and the District of Columbia.
C. Testifies in welfare and unemployment fraud court cases as needed.
5. Attends in-service training and various educational programs for professional growth and development. Stays abreast of federal and state regulatory changes, i.e. tax and labor laws pertaining to pay practices. Educates various department supervisors in the preparation of time records and the relevant federal and state pay requirements, as needed.
6. Ensures the timely and accurate withholding of all required payroll taxes and the required reporting to all Federal State and local agencies.
7. Performs related duties as required.
Employee Benefits
As a University of Maryland Medical System (UMMS) employee, you will enjoy a comprehensive benefits program designed with you and your dependents in mind. Subject to any eligibility waiting period, all of the benefits are available to regular full-time employees and most benefits are available to regular part-time employees who are regularly scheduled to work twenty (20) or more hours per week. Many benefits are provided at no cost to employees. For others, the cost is shared between UMMS and employees.
~CB
*LI-AB1
What You Need to Be Successful:
Bachelor’s Degree or equivalent in Accounting or Finance is required.
2 years of lead/supervisory responsibility, preferably overseeing the work of payroll staff is required.
5 years progressively responsible experience performing payroll accounting
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Facility: University of Maryland Medical System
Employment Type: Not Indicated
Location: Baltimore, MD Shift/Schedule: DAY
Department: CRP: PAYROLL
Posted FTE: 1.0
Job Posting Category:
Hours of Work: 8a-4p
Job ID #: 43090
Benefits Eligible:
Minimum Education:
License/Cert Required: Not Indicated
Minimum Experience:
Specialty Type: Not Applicable
What You Will Do:
The University of Maryland Medical System is a 12-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, neurocare, cardiac care, women's and children's health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team. UMMS is currently seeking a Payroll Manager for our Corporate location.
*** Bachelor's degree in Accounting or Finance and 2 years of lead/supervisory responsibility, preferably overseeing the work of payroll staff is REQUIRED***
Under limited supervision, manage and direct the work of the Payroll office and Payroll staff according to federal and state regulations as well as established UMMS policies and procedures.
Principal Responsibilities and Task
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Manages and directs the operations of the UMMS Payroll and Payroll staff that are responsible for the timely and accurate payment of employee wages and benefits in accordance with UMMS policies and various governmental regulations.
A. Manages the operations of the UMMS Payroll office applying payroll policies and procedures as well as federal, state and local tax and pay-related labor laws or regulations governing the delivery of payroll services to insure the prompt, effective and efficient delivery of payroll services.
B. Manages all Payroll staff for multiple UMMS locations. Duties include but are not limited to scheduling, staffing and other personnel activities; conducting employee performance evaluations to ensure the overall satisfactory performance of the office, and recommends and/or initiates disciplinary actions, as required. Establishes clear and concise work procedures and expectations, assessing performance levels by monitoring results and providing positive and constructive feedback.
C. Maintains adequate staffing levels to assure optimal provision of services by implementing and/or preparing employee work schedules. Conducts new employee orientation and training, interviewing and hiring, as needed.
D. Assures the reconciliation of system inputs to outputs by reconciling source documents (time records/disbursements requests) to P/R Registers and to Labor Distribution reports.
E. Prepares disbursement requests and remittance advices necessary to render timely and accurate payment to agencies and vendors to satisfy payroll deduction and benefit premium payments.
F. Monitors the timeliness and efficiency of payroll, to assure that payroll services meet the needs of UMMS employees in accordance with established department standards, practices and procedures.
G. Provides guidance and direction and assists the Payroll staff in handling difficult payroll-related questions/problems as necessary. Resolves conflicts with employees and vendors concerning payment issues.
2. Coordinates special projects such as research and implementation of new payroll or processing systems as directed by senior management. Attends and participates in various committees and departmental meetings as required. Ensures the payroll system is updated in accordance with state, local and federal tax law changes as necessary.
3. Communicates regularly with various hospital departments to resolve payroll issues of concern, and to serve as a resource for information concerning payroll services. Interprets, communicates and advises department heads on proper payroll and related personnel pay policies and procedures as needed.
4. Maintains and provides acceptable records and support documents for all internal and external auditors.
A. Maintains all records and reports and serves as the primary repository of information associated with the payroll system. Ensures availability of accurate records and support documents for all internal and external auditors.
B. Files monthly, quarterly and annual tax and unemployment reports. Files periodic reports with the Maryland Department of Personnel, Department of Economic & Employment Development, Internal Revenue Services, Social Security Administration and Income Tax Divisions of the states of Maryland, Pennsylvania, Virginia, West Virginia, and the District of Columbia.
C. Testifies in welfare and unemployment fraud court cases as needed.
5. Attends in-service training and various educational programs for professional growth and development. Stays abreast of federal and state regulatory changes, i.e. tax and labor laws pertaining to pay practices. Educates various department supervisors in the preparation of time records and the relevant federal and state pay requirements, as needed.
6. Ensures the timely and accurate withholding of all required payroll taxes and the required reporting to all Federal State and local agencies.
7. Performs related duties as required.
Employee Benefits
As a University of Maryland Medical System (UMMS) employee, you will enjoy a comprehensive benefits program designed with you and your dependents in mind. Subject to any eligibility waiting period, all of the benefits are available to regular full-time employees and most benefits are available to regular part-time employees who are regularly scheduled to work twenty (20) or more hours per week. Many benefits are provided at no cost to employees. For others, the cost is shared between UMMS and employees.
~CB
*LI-AB1
What You Need to Be Successful:
Bachelor’s Degree or equivalent in Accounting or Finance is required.
2 years of lead/supervisory responsibility, preferably overseeing the work of payroll staff is required.
5 years progressively responsible experience performing payroll accounting
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
